Electronic digital signature in Poland
Assistance in obtaining Podpis kwalifikowany elektroniczny
Without an electronic digital signature in Poland, it is not possible to submit income tax for legal entities in the form CIT-8 and sprawozdania finansowe (these are annual reports). The paper format does not work since 2018. Also, without an EDS you will not be able to normally change the company's statutory documents - registration addresses, board members, etc.
Other options where you can use an electronic signature in Poland
For individuals
- To sell/buy a car;
- communicating with social security institutions;
- to file a declaration with customs;
- to access the labor exchange;
- to check driver's tickets.
For legal entities
- to enter into contracts;
- to participate in the auctions;
- e-billing;
- to start companies;
- to file the accountant's reports.
What are the advantages of EDS registration
1
No need to travel to the office to urgently sign important papers
2
Any issues can be addressed 24/7, not just during business hours
3
Conveniently and securely store information, at no additional cost
What are the different types of EDS in Poland?
Kwalifikowany podpis elektroniczny (EDS)
Signature on a physical medium, either an installed program on a computer or a mobile application. To be issued regardless of citizenship.
Profil Zaufany
This is the name of the user profile on the state portal epuap.gov.pl. And since it is a cloud-based solution, no additional media are needed. To use this signature, you need to log in to your personal account and receive a generated message with a code.
What is the difference between an EDS and a zaufana profile
- Zaufany profile can be obtained only if you have a PESEL - a special tax number. It is optional for podpis kwalifikowany elektroniczny.
- The profil zaufany data is stored on public servers and the qualified digital signature is stored on a removable medium, or in an app.
Despite some differences in obtaining electronic signatures, both methods can be used to verify identity.
How to obtain an electronic digital signature in Poland and how we can help you
If you are in Poland
Come to our office with your original passport and we will conclude the contract on the spot. We will do everything else for you.
If you are not in Poland or cannot come to us
Make an application and send a scanned passport in a spread. In return, we will send you a service contract. Read it, sign it and send it to us in scanned form. In a few days podpis kwalifikowany elektroniczny will be ready.
FAQ
How long is an electronic digital signature issued in Poland?
Podpis kwalifikowany elektroniczny can be issued for 12 or 24 months. The zaufany profile is valid for 3 years, after which it is automatically and free of charge renewed for another 3 years.
Do I have to get an EDS in Poland to do business?
Yes. You can't file some tax returns without it.
Can I get an electronic digital signature remotely?
Yes. We can send you the EDS contract electronically, which you must print out, sign at a notary and send to us.
Can I use an EDS that I received in another country?
Depends on which country. Anything obtained in any EU country works. EDS from Ukraine, Russia, Belarus do not work.
Feedback from our clients
Tanya Zhovna
09/02/2026
I want to sincerely thank Latwy Start and especially Olga for the excellent work and support at every step.
Olga is a true professional and at the same time a very caring, attentive person. From the very start she guided me step by step: she helped me gather the documents and explained everything in detail, and then took on all the organizational matters and completely removed the stress that usually comes with such procedures.
I'm very happy to recommend her to anyone who values professionalism, reliability and a human touch. And I will absolutely turn to her again.
Max
27/01/2026
I got my permanent residence card (karta stałego pobytu) with the help of Latwy Start, based on my Polish roots. I didn't really look into it myself. They told me which documents were needed and where to go. Got it all done, and now the card is in my hands.
Denis Litvinov
15/01/2026
Łatwy Start is a great choice for an IT specialist, everything runs like clockwork. A big plus is the full transparency about how invoicing (faktury) and payments are handled.
ALEXANDR
28/12/2025
I was applying for a permanent residence card (karta stałego pobytu), and Krystyna guided me through it. Everything was fine: a friendly attitude, all the information provided on time, and clear, detailed explanations. The whole process went smoothly and without any unnecessary stress.
Daryna Drobyshevska
03/12/2025
I want to leave a review about Latwy Start, and specifically about working with Olga. She is a true professional and a very pleasant person.
Olga helped me at every stage: from gathering the documents, where she constantly advised me and sent examples of how to fill them in so everything would be perfect, all the way to the visit to the urząd (office), where she went with me and completely took away the stress that comes with the procedure.
After I submitted the application, Olga kept me regularly updated on the status of my case and did everything she could to have it processed faster.
I'm incredibly happy with her work and will definitely turn to her again. Today I picked up my first card, valid for 3 years, and I know for sure - without Olga I wouldn't have managed!☺️
Vladimir Drobyshevsky
28/11/2025
I'd like to leave a positive review about this company's services. My curator was Olga. I got my residence card (karta pobytu) and I liked everything: I received information about all the details, Olga answered every question, even the silliest ones) Nothing was forgotten, the result - the card - is in hand, I recommend them!
Svitlana
21/11/2025
I’m really thankful to Olga for all her help. From answering the questions to receiving the residence permit. The process was smooth and there was no stress. That took only 5 months from application to obtainment.
Damien Vice
02/11/2025
I'm giving 1 star. I was planning to start working with them through the incubator. I sent 3 messages - by email and through the form on the site, messaged them on Instagram, made 2 calls (no answer). I wasted a week waiting. They simply ignored me. How can you trust this service if the foundation can't even reply to a message and send documents to review. Waiting for an explanation.
Andrii Melnychuk
26/08/2025
I highly recommend Łatwy Start! Thanks to them, my two kids and I received 3-year residence cards without any stress. Special thanks to manager Kristina — she was extremely helpful and even managed to speed up the process for my children. Excellent service, very satisfied!