What to do if your residence card is refused — help with filing an appeal against the refusal

Obtaining a Polish TRC is one of the most popular ways to legalize stay for migrants. However, not all applications are satisfied the first time. The Poland TRC rejection and negative decision cases are quite common when applying for a Karta pobytu decision letter.

This is always a heavy disappointment and stress for the applicant. Refusal delays the legalization process and creates many acute problems. What should you do next? How soon should you leave Poland? Is it possible to appeal negative appeal?

Reasons for refusal of the TRC in Poland

At the stage of submitting documents, it is recommended to double-check the documents required for TRC in Poland in order to get a positive decision the first time and avoid delays with deadlines. Łatwy Start specialists are always ready to advise on the issues of TRC registration and help to collect the correct package of documents.

Incomplete set of documents

If all the necessary documents specified in the checklist were not provided when submitting the application, this may be the reason for refusal

False information

For example, about the purpose of staying in Poland, income.

Non-compliance with the criteria

For example, if there is no confirmation of a stable source of income.

Problems with the legality of stay

If a foreigner has problems with the legality of staying in Poland during the consideration of the application.

Get help

Is it possible to appeal against the refusal of a TRC?

Yes. There is an appeal procedure for appeals for negative decision on an application for a Polish TRC. The Poland TRC decision can be challenged through proper legal channels.

Residence card appeals in Poland can be filed within 14 days from the date of receipt of the notification of refusal. It is necessary to write an objection to the decision indicating the arguments why, in your opinion, the refusal is unjustified. The Poland visa appeal success rate varies depending on the strength of your case and documentation.

Also, when submitting Karta pobytu appeals, a re-submission of documents for obtaining a TRC is issued with the correction of defects that served as the basis for a negative decision. The Poland TRC card processing time for appeals can vary significantly.

Documents for appeal

Here is the main list of documents that are needed:

  • The appeal is the main document that sets out the counterarguments to the decision to refuse.
  • The application for the issuance of a TRC is a re-filled application with corrected information.
  • A complete set of documents - all the documents that were originally submitted + new documents, if applicable.
  • Documents confirming the arguments in the appeal. For example, a certificate of income, if the refusal was due to insufficient income.

When drafting an objection, it is very important to correctly justify everything legally and refer to the relevant laws or regulations.

Refund of the money paid

Previously, the paid fee could be refunded if the decision was negative. From 5 March 2026 the rules changed: for applications submitted after that date, the fee is NOT refunded in case of a refusal or discontinuation of the case.

A refund is possible only for applications submitted before 5 March 2026. For this, you submit a request addressed to the head of the Office for Foreigners branch, attaching a copy of the fee payment receipt and a copy of the refusal decision.

The duration of stay in Poland in case of refusal

The foreigner has 30 days from the date of receipt of the notification with the decision to refuse to leave the territory of Poland. An exception is cases when a foreign citizen has other legal grounds for staying, such as a residence permit, work or study permit.

It is recommended to seek legal assistance from our company's specialists immediately after refusal. Experienced lawyers and consultants will help you figure out the situation and find the best legal way out.

Appeal on refusal to receive a TRC

It is better to prepare a full package of documents on migration to Poland for doing business with the help of an experienced lawyer or our company. We will tell you about all the details and help you collect all the documents.

1

Receiving a notification about the refusal to issue a TRC. The document must indicate the reason for the negative decision.

2

Preparation of a reasoned objection to the decision on refusal - the so-called appeal. It provides reasonable arguments as to why the refusal is unlawful.

3

Collect evidence and documents that support the arguments indicated in the appeal. For example, if the reason for the refusal was insufficient income, you need to get an up-to-date salary certificate.

4

Filing an appeal together with supporting documents to the department of the migration service, which issued a decision on refusal.

5

An appeal must be filed within 14 days of receiving notification of a negative decision.

6

Waiting for the results of the appeal. The decision-making period is from 1 month to a year.

How long can I get a Business TRC in Poland?

  • For 1 year - if the company has been registered recently, or has not proved its prospects.
  • For 2 years - for the current one if there are good financial results.
  • For 3 years - for firms and entrepreneurs with stable profits, they are also willing to issue for IT companies

To successfully appeal decision, it is recommended to seek legal assistance from professionals. We provide services for the preparation and filing of a qualified appeal against a negative decision on the TRC. Having extensive practical experience in solving these issues, our consultants are always ready to handle residence card appeals efficientl

  • Explain all the legal subtleties and nuances after receiving a refusal
  • To help you correctly file an appeal against a negative decision
  • To issue a new full package of documents for a TRC with a high chance of success
  • Promptly resolve all issues with the Polish Migration Service

In a difficult situation after the refusal of the TRC, the help of real experts in the field of Polish migration documentation is more important than ever. Contact Łatwy Start and we will definitely help you solve this difficult issue!

Feedback from our clients

Tanya Zhovna Profile Picture

Tanya Zhovna

09/02/2026

I want to sincerely thank Latwy Start and especially Olga for the excellent work and support at every step.

Olga is a true professional and at the same time a very caring, attentive person. From the very start she guided me step by step: she helped me gather the documents and explained everything in detail, and then took on all the organizational matters and completely removed the stress that usually comes with such procedures.

I'm very happy to recommend her to anyone who values professionalism, reliability and a human touch. And I will absolutely turn to her again.

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Max

27/01/2026

I got my permanent residence card (karta stałego pobytu) with the help of Latwy Start, based on my Polish roots. I didn't really look into it myself. They told me which documents were needed and where to go. Got it all done, and now the card is in my hands.

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Denis Litvinov

15/01/2026

Łatwy Start is a great choice for an IT specialist, everything runs like clockwork. A big plus is the full transparency about how invoicing (faktury) and payments are handled.

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ALEXANDR

28/12/2025

I was applying for a permanent residence card (karta stałego pobytu), and Krystyna guided me through it. Everything was fine: a friendly attitude, all the information provided on time, and clear, detailed explanations. The whole process went smoothly and without any unnecessary stress.

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Daryna Drobyshevska

03/12/2025

I want to leave a review about Latwy Start, and specifically about working with Olga. She is a true professional and a very pleasant person.

Olga helped me at every stage: from gathering the documents, where she constantly advised me and sent examples of how to fill them in so everything would be perfect, all the way to the visit to the urząd (office), where she went with me and completely took away the stress that comes with the procedure.

After I submitted the application, Olga kept me regularly updated on the status of my case and did everything she could to have it processed faster.

I'm incredibly happy with her work and will definitely turn to her again. Today I picked up my first card, valid for 3 years, and I know for sure - without Olga I wouldn't have managed!☺️

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Vladimir Drobyshevsky

28/11/2025

I'd like to leave a positive review about this company's services. My curator was Olga. I got my residence card (karta pobytu) and I liked everything: I received information about all the details, Olga answered every question, even the silliest ones) Nothing was forgotten, the result - the card - is in hand, I recommend them!

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Svitlana

21/11/2025

I’m really thankful to Olga for all her help. From answering the questions to receiving the residence permit. The process was smooth and there was no stress. That took only 5 months from application to obtainment.

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Damien Vice

02/11/2025

I'm giving 1 star. I was planning to start working with them through the incubator. I sent 3 messages - by email and through the form on the site, messaged them on Instagram, made 2 calls (no answer). I wasted a week waiting. They simply ignored me. How can you trust this service if the foundation can't even reply to a message and send documents to review. Waiting for an explanation.

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Andrii Melnychuk

26/08/2025

I highly recommend Łatwy Start! Thanks to them, my two kids and I received 3-year residence cards without any stress. Special thanks to manager Kristina — she was extremely helpful and even managed to speed up the process for my children. Excellent service, very satisfied!

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