Sp. z o.o. Accounting Services

As a legal entity, a Sp. z o.o. is required to maintain full financial accounting in accordance with the ustawa o rachunkowości (Accounting Act), submit monthly VAT and JPK-V7 declarations, pay CIT advances, and submit financial statements to the KRS (National Court Register). A single missed deadline or an error in the structure of the księgi rachunkowe (accounting books) can result in a fine of 10,000 PLN or more.

We provide accounting services for Sp. z o.o. companies — from company registration to annual financial reporting. We work with a limited number of clients at a time: we do not take on everything indiscriminately, because each company requires real attention, not a conveyor-belt approach. The full range of our business services in Poland is available on the page accounting services in Poland.

What is included in monthly Sp. z o.o. accounting services

Every month:

  • Processing of primary documents
  • Monthly VAT/JPK-V7 reporting
  • Calculation of CIT advances
  • Payroll processing for employees
  • Monitoring of payment deadlines for ZUS and the Urząd Skarbowy (Tax Office)

Once a year:

  • Preparation of the sprawozdanie finansowe (financial statement)
  • Submission of the sprawozdanie finansowe to the KRS and the Krajowa Administracja Skarbowa (National Revenue Administration)

A separate area of our work includes tax consulting services as part of our ongoing support:

  • Choosing the CIT rate (9% or 19%)
  • Structuring payouts to shareholders
  • Analyzing double taxation treaties when paying dividends to non-residents

If the company has employees, we also take care of personnel records management.

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Outsourcing vs. In-House Accountant: Rates and Service Costs

An in-house accountant in Poland costs between 5,000 and 8,000 PLN per month, factoring in all social contributions, vacation pay, and software expenses (Symfonia, Optima). This totals 70,000–100,000 PLN per year. Outsourcing covers the exact same tasks for 800–2,500 PLN per month, depending on the volume of transactions — these are typical market rates for Sp. z o.o. accounting services.

However, it is not just about the money. A remote accountant through an outsourcing model gives you a whole team rather than a single specialist. The flip side of this solution is having less direct control over the process. This is precisely why we build transparent communication from day one: the client always knows what is happening with their documents and within what deadlines.

Three Solutions That Seem Reasonable — and Why They Fail

1

Managing accounting yourself using an online service

For a Sp. z o.o., this is legally impossible: the company is required to maintain full bookkeeping, and online tools designed for KPiR are not suitable here. Errors are usually discovered during an audit — at a point when fixing them costs more than the accounting service itself.

2

Outsourcing accounting at the lowest possible price

The market starts at 300 PLN per month. For this amount, you get basic document processing without any consulting. Formally, your tax declaration is submitted on time, but the company loses out on tax reliefs, misses deductions, and receives no warnings about potential risks. The difference between "bookkeeping is being done" and "bookkeeping works for the business" is fundamental.

3

Switching to a JDG to simplify accounting

Some entrepreneurs consider JDG as an alternative precisely because of its less stringent accounting requirements. However, JDG entails full personal liability for all obligations. If the only concern is the cost of accounting services, the cost of this solution is disproportionate to the savings. For those operating as sole proprietors, we offer a separate service—JDG accounting support.

Main sectors in which we specialize

IT

E-commerce

Transportation and logistics

Offline trading

Production

Construction services

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Polish Legislation and Tax Reporting: What Is Important to Know

A few facts that are rarely discussed when choosing accounting support — particularly relevant for foreign companies or non-resident shareholders looking for an accountant for an LLC (Sp. z o.o.) in Poland:

1

An audit is mandatory when two of three thresholds are exceeded

Assets from EUR 3.125 million, revenue from EUR 6.25 million or staff from 50 people — if any two conditions are met for the previous year, an audit of the sprawozdanie finansowe is mandatory even with a single shareholder.

2

Violating deadlines for submitting financial statements to the KRS

Carries not only the risk of a fine, but also the risk of compulsory liquidation by decision of the registry court.

3

Since 2024

A minimalny podatek dochodowy (minimum corporate income tax) is in effect: companies with low profitability pay 10% of the calculated tax base even if they operate at a loss.

4

Repeated errors in JPK-V7

Following a notice from the Urząd Skarbowy, a repeated error is recorded as a systematic violation — resulting in a fine without prior warning.

When Our Format Is Not a Good Fit

We work with companies that have real business activities: employees, regular transactions, and development plans. If a Sp. z o.o. is registered strictly on paper and does not carry out active operations, that is a different request, and we will tell you so honestly during the initial consultation. Polish law does not provide simplifications for "dormant" companies: the obligation to submit financial and tax reports remains regardless of turnover.

If you're working with an existing contractor, but you're not satisfied with the quality of support, we handle changing your accounting firm and take on the entire transfer process.

If you want to understand what accounting services for a Sp. z o.o. will look like in your specific case — get in touch. 

Feedback from our clients

Tanya Zhovna Profile Picture

Tanya Zhovna

09/02/2026

I want to sincerely thank Latwy Start and especially Olga for the excellent work and support at every step.

Olga is a true professional and at the same time a very caring, attentive person. From the very start she guided me step by step: she helped me gather the documents and explained everything in detail, and then took on all the organizational matters and completely removed the stress that usually comes with such procedures.

I'm very happy to recommend her to anyone who values professionalism, reliability and a human touch. And I will absolutely turn to her again.

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Max

27/01/2026

I got my permanent residence card (karta stałego pobytu) with the help of Latwy Start, based on my Polish roots. I didn't really look into it myself. They told me which documents were needed and where to go. Got it all done, and now the card is in my hands.

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Denis Litvinov

15/01/2026

Łatwy Start is a great choice for an IT specialist, everything runs like clockwork. A big plus is the full transparency about how invoicing (faktury) and payments are handled.

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ALEXANDR

28/12/2025

I was applying for a permanent residence card (karta stałego pobytu), and Krystyna guided me through it. Everything was fine: a friendly attitude, all the information provided on time, and clear, detailed explanations. The whole process went smoothly and without any unnecessary stress.

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Daryna Drobyshevska

03/12/2025

I want to leave a review about Latwy Start, and specifically about working with Olga. She is a true professional and a very pleasant person.

Olga helped me at every stage: from gathering the documents, where she constantly advised me and sent examples of how to fill them in so everything would be perfect, all the way to the visit to the urząd (office), where she went with me and completely took away the stress that comes with the procedure.

After I submitted the application, Olga kept me regularly updated on the status of my case and did everything she could to have it processed faster.

I'm incredibly happy with her work and will definitely turn to her again. Today I picked up my first card, valid for 3 years, and I know for sure - without Olga I wouldn't have managed!☺️

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Vladimir Drobyshevsky

28/11/2025

I'd like to leave a positive review about this company's services. My curator was Olga. I got my residence card (karta pobytu) and I liked everything: I received information about all the details, Olga answered every question, even the silliest ones) Nothing was forgotten, the result - the card - is in hand, I recommend them!

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Svitlana

21/11/2025

I’m really thankful to Olga for all her help. From answering the questions to receiving the residence permit. The process was smooth and there was no stress. That took only 5 months from application to obtainment.

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Damien Vice

02/11/2025

I'm giving 1 star. I was planning to start working with them through the incubator. I sent 3 messages - by email and through the form on the site, messaged them on Instagram, made 2 calls (no answer). I wasted a week waiting. They simply ignored me. How can you trust this service if the foundation can't even reply to a message and send documents to review. Waiting for an explanation.

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Andrii Melnychuk

26/08/2025

I highly recommend Łatwy Start! Thanks to them, my two kids and I received 3-year residence cards without any stress. Special thanks to manager Kristina — she was extremely helpful and even managed to speed up the process for my children. Excellent service, very satisfied!

Zadowoleni klienci Łatwy Start z decyzjami

Who handles your accounting

Your accounting is handled by a Russian-speaking accountant at Łatwy Start. We work with a limited number of clients, reply within a couple of hours during business hours, and represent you before the tax office. In four years — zero missed reporting deadlines.

Łatwy Start is a business incubator and EOR; accounting is a separate service for those who already have their own company. Read more about us on the page: About the company.