Sp. z o.o. Accounting Services
As a legal entity, a Sp. z o.o. is required to maintain full financial accounting in accordance with the ustawa o rachunkowości (Accounting Act), submit monthly VAT and JPK-V7 declarations, pay CIT advances, and submit financial statements to the KRS (National Court Register). A single missed deadline or an error in the structure of the księgi rachunkowe (accounting books) can result in a fine of 10,000 PLN or more.
We provide accounting services for Sp. z o.o. companies — from company registration to annual financial reporting. We work with a limited number of clients at a time: we do not take on everything indiscriminately, because each company requires real attention, not a conveyor-belt approach. The full range of our business services in Poland is available on the page accounting services in Poland.
What is included in monthly Sp. z o.o. accounting services
Every month:
- Processing of primary documents
- Monthly VAT/JPK-V7 reporting
- Calculation of CIT advances
- Payroll processing for employees
- Monitoring of payment deadlines for ZUS and the Urząd Skarbowy (Tax Office)
Once a year:
- Preparation of the sprawozdanie finansowe (financial statement)
- Submission of the sprawozdanie finansowe to the KRS and the Krajowa Administracja Skarbowa (National Revenue Administration)
A separate area of our work includes tax consulting services as part of our ongoing support:
- Choosing the CIT rate (9% or 19%)
- Structuring payouts to shareholders
- Analyzing double taxation treaties when paying dividends to non-residents
If the company has employees, we also take care of personnel records management.
Outsourcing vs. In-House Accountant: Rates and Service Costs
An in-house accountant in Poland costs between 5,000 and 8,000 PLN per month, factoring in all social contributions, vacation pay, and software expenses (Symfonia, Optima). This totals 70,000–100,000 PLN per year. Outsourcing covers the exact same tasks for 800–2,500 PLN per month, depending on the volume of transactions — these are typical market rates for Sp. z o.o. accounting services.
However, it is not just about the money. A remote accountant through an outsourcing model gives you a whole team rather than a single specialist. The flip side of this solution is having less direct control over the process. This is precisely why we build transparent communication from day one: the client always knows what is happening with their documents and within what deadlines.
Three Solutions That Seem Reasonable — and Why They Fail
1
Managing accounting yourself using an online service
For a Sp. z o.o., this is legally impossible: the company is required to maintain full bookkeeping, and online tools designed for KPiR are not suitable here. Errors are usually discovered during an audit — at a point when fixing them costs more than the accounting service itself.
2
Outsourcing accounting at the lowest possible price
The market starts at 300 PLN per month. For this amount, you get basic document processing without any consulting. Formally, your tax declaration is submitted on time, but the company loses out on tax reliefs, misses deductions, and receives no warnings about potential risks. The difference between "bookkeeping is being done" and "bookkeeping works for the business" is fundamental.
3
Switching to a JDG to simplify accounting
Some entrepreneurs consider JDG as an alternative precisely because of its less stringent accounting requirements. However, JDG entails full personal liability for all obligations. If the only concern is the cost of accounting services, the cost of this solution is disproportionate to the savings. For those operating as sole proprietors, we offer a separate service—JDG accounting support.
Main sectors in which we specialize
IT
E-commerce
Transportation and logistics
Offline trading
Production
Construction services
Didn't find your industry?
Polish Legislation and Tax Reporting: What Is Important to Know
A few facts that are rarely discussed when choosing accounting support — particularly relevant for foreign companies or non-resident shareholders looking for an accountant for an LLC (Sp. z o.o.) in Poland:
1
An audit is mandatory when two of three thresholds are exceeded
Assets from EUR 3.125 million, revenue from EUR 6.25 million or staff from 50 people — if any two conditions are met for the previous year, an audit of the sprawozdanie finansowe is mandatory even with a single shareholder.
2
Violating deadlines for submitting financial statements to the KRS
Carries not only the risk of a fine, but also the risk of compulsory liquidation by decision of the registry court.
3
Since 2024
A minimalny podatek dochodowy (minimum corporate income tax) is in effect: companies with low profitability pay 10% of the calculated tax base even if they operate at a loss.
4
Repeated errors in JPK-V7
Following a notice from the Urząd Skarbowy, a repeated error is recorded as a systematic violation — resulting in a fine without prior warning.
When Our Format Is Not a Good Fit
We work with companies that have real business activities: employees, regular transactions, and development plans. If a Sp. z o.o. is registered strictly on paper and does not carry out active operations, that is a different request, and we will tell you so honestly during the initial consultation. Polish law does not provide simplifications for "dormant" companies: the obligation to submit financial and tax reports remains regardless of turnover.
If you're working with an existing contractor, but you're not satisfied with the quality of support, we handle changing your accounting firm and take on the entire transfer process.
If you want to understand what accounting services for a Sp. z o.o. will look like in your specific case — get in touch.
Feedback from our clients
Tanya Zhovna
09/02/2026
Хочу искренне поблагодарить Latwy Start и отдельно Ольгу за отличную работу и поддержку на каждом этапе.
Ольга настоящий профессионал и при этом очень чуткий, внимательный человек. С самого начала она сопровождала меня шаг за шагом: помогала со сбором документов и подробно консультировала, а затем взяла на себя все организационные моменты и полностью сняла стресс, который обычно сопровождает такие процедуры.
С огромным удовольствием рекомендую её всем, кто ценит профессионализм, надёжность и человеческое отношение. И, без сомнений, обращусь к ней снова
Max
27/01/2026
Получил карту Сталэго Побыта при помощи Latwy Start по корням. Сам в это полностью не вникал. Сказали какие документы нужны и куда нужно прийти. Все сделал теперь карта на руках.
Denis Litvinov
15/01/2026
Łatwy Start – отличный выбор для IT специалиста, всё работает как часы. Плюсом есть полная прозрачность о том, как и что происходит со стороны выставления фактур и оплат.
ALEXANDR
28/12/2025
Оформлял карту сталего побыта, меня сопровождала Кристина. Все было хорошо: отношение было доброжелательное, вся информация предоставлялась вовремя, а пояснения были понятными и подробными. Процесс прошёл спокойно и без лишних переживаний.
Дарина Дробышевская
03/12/2025
Хочу оставить отзыв о работе Latwy Start, а именно о сотрудничестве с Ольгой. Она — профессионал с большой буквы и очень приятный человек.
Ольга помогала мне на каждом этапе: от сбора документов, где она постоянно консультировала меня и предоставляла примеры заполнения, чтобы всё было идеально, до самого посещения ужонда, где она сопровождала меня и полностью сняла стресс, связанный с процедурой.
После подачи Ольга регулярно информировала меня о статусе моего дела и делала всё возможное, чтобы его рассмотрели быстрее.
Я безмерно довольна её работой и обязательно обращусь к ней снова. Сегодня я забрала свою первую карту на 3 года, и точно знаю — без Ольги я бы не справилась!☺️
Vladimir Drobyshevsky
28/11/2025
Хотел бы оставить положительный отзыв о услугах данного агенства. Мои куратором была Ольга. Получил карту побыта, все понравилось: о всех нюансах получал информацию, на все вопросы Ольга отвечала, даже на самые глупые) Ничего не забыли, результат в виде карты получен, рекомендую!
Svitlana
21/11/2025
I’m really thankful to Olga for all her help. From answering the questions to receiving the residence permit. The process was smooth and there was no stress. That took only 5 months from application to obtainment.
Damien Vice
02/11/2025
Ставлю 1 звезду. Планировал начать сотрудничество через икнубатор. Отправил 3 письма, через мейл и форму на сайте, написал в инсте, сделал 2 звонка (без ответа). Потратил неделю на ожидание. Меня просто проигнорировали. Как можно доверять этому сервису, если фонд не в состоянии ответить на письмо и прислать документы для ознакомления. Жду объяснения
Andrii Melnychuk
26/08/2025
I highly recommend Łatwy Start! Thanks to them, my two kids and I received 3-year residence cards without any stress. Special thanks to manager Kristina — she was extremely helpful and even managed to speed up the process for my children. Excellent service, very satisfied!
Who handles your accounting
Your accounting is handled by a Russian-speaking accountant at Łatwy Start. We work with a limited number of clients, reply within a couple of hours during business hours, and represent you before the tax office. In four years — zero missed reporting deadlines.
Łatwy Start is a business incubator and EOR; accounting is a separate service for those who already have their own company. Read more about us on the page: About the company.