Residence permit in Poland for freelancers and programmers

The only requirement you have to fulfill to get a Kartę Czasowego Pobytu (residence permit) for remote work in Poland:

Your income should be at least 4806 zł (~$1150) per month. Ideally more — especially if you plan to live with your family. For programmers, the min. pay increased to PLN 5,500.

Cost of our services

Prices are relevant for all grounds, except for Business-based Residence Permits.
The price does not include: payment of stamp duty, sworn transfers, payment for receiving plastic, necessary insurance, writing business plans (for business, for example).

​The price for all family members applying together with the principal applicant (grounds: family reunification or other circumstances) is 700 PLN gross, regardless of the applicant's basis.

Payment takes place in 2 stages: 1 — 50% prepayment, part 2 after submitting the documents to Migration Office, or after 2 months.
Depending on what comes first.

Basic package
700 PLN / gross
  • Initial consultation
  • Analysis of your case and chances
  • Audit of your existing documents
  • Answers to questions in the CRM system during business hours (for the Basic and Standard packages, only before submitting documents)
Standart package
1100 PLN / gross
  • Initial consultation
  • Analysis of your case and chances
  • Audit of your existing documents
  • Answers to questions in the CRM system during business hours (for the Basic and Standard packages, only before submitting documents)
  • Filling out applications
  • Preparation of documents for submission
  • Submission of documents to the migration office by post
Premium package
1700 PLN / gross
  • Initial consultation
  • Analysis of your case and chances
  • Audit of your existing documents
  • Answers to questions in the CRM system during business hours (for the Basic and Standard packages, only before submitting documents)
  • Filling out applications
  • Preparation of documents for submission
  • Submission of documents to the migration office by post
  • Support for the supply and selection of plastic (TRC)
  • Appeal in case of refusal
VIP package
2500 PLN / gross
  • Initial consultation
  • Analysis of your case and chances
  • Audit of your existing documents
  • Answers to questions in the CRM system during business hours (for the Basic and Standard packages, only before submitting documents)
  • Filling out applications
  • Preparation of documents for submission
  • Submission of documents to the migration office by post
  • Support for the supply and selection of plastic (TRC)
  • Appeal in case of refusal
  • Consultations throughout the entire process via messenger with a personal manager
  • Submitting current documents to the Uzhąd (Warsaw only)
  • Representing your interests in the Uzhąd by proxy (Warsaw only)
  • Resubmission in case the card is issued for less than 6 months
  • Assistance in obtaining ZAS-W, US-7, PIT-37 online using a trusted profile

Polish residence cards for remote work - complete support

We have our own entrepreneurial development organization (incubator) and will help you build the right B2B or B2C relationship with your customers or revenue source.

How this model works under Polish law and why it is legal is covered separately: is it legal and safe to work through a business incubator in Poland.

We prepare a package of documents and legalize your income in Poland, which you will need to show in order to obtain a residence permit.

In total, you will have to pay about 10% - 30% of your income for taxes, commissions and other deductions, depending on your type of activity (gross). This is the lowest possible figure for taxes and deductions in Poland. In this case, you will be employed under a long-term contract (UoZ, UoD) for a year or more. Accordingly, you will be granted a residence permit for 1-3 years.

After the expiry of the residence permit (residence card) you need to renew it again, or rather apply for it again. After 5 years you can apply for a long-term EU residence card.

You will not be tied to your employer in any way, you decide when to change employers or quit. Your Employment Card will not be canceled. All you have to do is to notify your employer.

We accompany citizens of any country for residence permits.

What the process of obtaining a Freelancer's Pole Card looks like

Visa invitation

If visa-free travel is not available to you, we provide you with an invitation for a work visa. The invitation is real, as you will be employed by the company and will be legalized for a residence permit in the future. If you work in IT or have a diploma, but we issue a recommendation for Poland Business Harbour visa. A humanitarian visa without invitations is available for Belarusians.

Work permit

Some categories of citizens and professions require a work permit. Depending on your situation, we can start making such a permit in advance (as it can take several weeks), even before you arrive in Poland. For some professions, you will also need a "headman's permit", which can take up to 3 months.

Employment contract

We sign an agreement with you, under which your salary will be legalized. Belarusians can present this agreement at the border upon request.

Residence registration

You can choose any city where you want to live in Poland. However, we advise you to choose cities where legalization is fastest, such as Warsaw. We do not advise you to apply in Gdansk. According to the new law it is no longer required to submit a rental agreement, but since you work remotely, you need to be geographically attached to your voivodeship for filing. It will be sufficient for you to sign a rental agreement for at least one year. You do not need to be registered.

Insurance

We advise you to take the cheapest insurance for your visa. And when you arrive you should take out a normal Polish insurance, which really covers all your treatment in Poland and is good for obtaining a residence permit.

Once all documents have been collected, we will make an appointment for you to submit them in person. Due to the pandemic, not all Uzondas can now accept documents in person, but only by appointment. In Warsaw, we can accompany you to such a filing, where you will also be fingerprinted and have your passport stamped, which will legalize your stay for the duration of the case.

What will you receive as part of the service for issuing a residence card for self employment in Poland?

  • We will provide assistance in visa processing.
  • We will book an appointment for personal application submission at a time of your convenience on the closest date.
  • We will provide the list of the documents to be collected, according to your situation.
  • We will help in collecting the necessary documents.
  • We will help with legalization of your income in Poland.
  • We will prepare, translate and fill in the documents for the temporary residence card submission.
  • We will provide good discount insurance if necessary.
  • We will accompany you to apply for a residence permit at the migration department.
  • We will send relevant data and documents to the migration department during your case processing.
  • We will send letters to expedite your case in due course.
  • We will monitor the process and let you know when the positive answer (decyzja) comes.
  • We will book an appointment and accompany you upon receiving of plastic (the permanent residence card itself).
  • In case of unjustified refusal (for example, due to the absence of any document that actually has been presented), we will lodge an appeal.

Mechanisms of obtaining a TRC in Poland

Bases and list of documents

Applying for Hourly Pobyt being a freelancer, having any passive income or unofficial income, you pass on the basis - Performing work.

For this purpose, we take care of all the formalities of employment.

Attention! We do not forge any documents. The whole process is based on the conclusion of tripartite agreements. Depending on your situation, your consultant will explain in detail how this will work in your case.

Preparation and translation of documents

After preparation the documents in the home country, they have to be translated by sworn translators who are on the list of state-approved translators. You must have the original or a duplicate of the Birth and Marriage Certificate if you want to apply for a residence permit for your spouse.

After the transfer of documents from your home country, you need to collect documents internally in Poland. These will be at least: the employment contract and salary statements from the place of work, which we will provide. In addition, some of the documents will need to be sent every month and notified of significant changes.

We help our clients with document collection, translation and paperwork. We cooperate with a large number of sworn translators.

Insurance

You will need health insurance in order to get a Pole Card. You must insure yourself and your family that you will be applying.

As a freelancer, you will most likely be working under the umova o dzelo, so you should take care of your own insurance. We will tell you where to get the most inexpensive insurance with a discount in 30%, and it will cover emergency treatment with acute pain to the dentist. Of course, we will help you apply for it and fill out all the necessary forms to get it.

Filling in application forms and submitting documents

We have prepared a complete package of documents and translated them. Now you only need to fill in the application forms and submit everything to the department for foreigners.
Documents are usually submitted in two ways:

Personal submission by pre-registration on a special electronic portal is a rather complicated procedure, since there are a lot of people who want to apply, and the number of places is limited. We have an extensive experience of registration and know how to do it from the first attempt;

Impersonal submission by mail. In this case, the terms of your case processing are increased by several months, since you will still need to come to the Department of Foreigners for fingerprinting, and only from that moment the time of the processing case will be counted. This way will go to those who urgently need to apply for a residence card, while the full package of documents has not been collected yet. It is enough to send a completed application form and a copy of the passport so that your stay in the country is legal from the date of sending the documents at the post office.

Questions and answers

How long does it usually take to process a case?

It largely depends on the voivodeship where you apply. Right now, for example, in Warsaw it is about 4 months, while in Gdańsk you may wait around a year. By law, a decision on work-based applications should be issued within 60 days, but the deadlines are frozen until 04.03.2027, so in practice the review takes longer. From 27.04.2026, applications are submitted only electronically via the MOS portal.

Can the whole family apply at the same time?

Yes, you can apply for all members of your family at the same time, but without having an access to the labour market. They will be able to start working only after having received the appropriate permits.

When can I get a permanent residence card for the work purpose?

You can obtain a permanent residence card only in the case of work in a most-wanted profession for 4 years. Otherwise, you can get nothing but a long-term EU resident card.

Feedback from our clients

Tanya Zhovna Profile Picture

Tanya Zhovna

09/02/2026

I want to sincerely thank Latwy Start and especially Olga for the excellent work and support at every step.

Olga is a true professional and at the same time a very caring, attentive person. From the very start she guided me step by step: she helped me gather the documents and explained everything in detail, and then took on all the organizational matters and completely removed the stress that usually comes with such procedures.

I'm very happy to recommend her to anyone who values professionalism, reliability and a human touch. And I will absolutely turn to her again.

Max Profile Picture

Max

27/01/2026

I got my permanent residence card (karta stałego pobytu) with the help of Latwy Start, based on my Polish roots. I didn't really look into it myself. They told me which documents were needed and where to go. Got it all done, and now the card is in my hands.

Denis Litvinov Profile Picture

Denis Litvinov

15/01/2026

Łatwy Start is a great choice for an IT specialist, everything runs like clockwork. A big plus is the full transparency about how invoicing (faktury) and payments are handled.

ALEXANDR Profile Picture

ALEXANDR

28/12/2025

I was applying for a permanent residence card (karta stałego pobytu), and Krystyna guided me through it. Everything was fine: a friendly attitude, all the information provided on time, and clear, detailed explanations. The whole process went smoothly and without any unnecessary stress.

Дарина Дробышевская Profile Picture

Daryna Drobyshevska

03/12/2025

I want to leave a review about Latwy Start, and specifically about working with Olga. She is a true professional and a very pleasant person.

Olga helped me at every stage: from gathering the documents, where she constantly advised me and sent examples of how to fill them in so everything would be perfect, all the way to the visit to the urząd (office), where she went with me and completely took away the stress that comes with the procedure.

After I submitted the application, Olga kept me regularly updated on the status of my case and did everything she could to have it processed faster.

I'm incredibly happy with her work and will definitely turn to her again. Today I picked up my first card, valid for 3 years, and I know for sure - without Olga I wouldn't have managed!☺️

Vladimir Drobyshevsky Profile Picture

Vladimir Drobyshevsky

28/11/2025

I'd like to leave a positive review about this company's services. My curator was Olga. I got my residence card (karta pobytu) and I liked everything: I received information about all the details, Olga answered every question, even the silliest ones) Nothing was forgotten, the result - the card - is in hand, I recommend them!

Svitlana Profile Picture

Svitlana

21/11/2025

I’m really thankful to Olga for all her help. From answering the questions to receiving the residence permit. The process was smooth and there was no stress. That took only 5 months from application to obtainment.

Damien Vice Profile Picture

Damien Vice

02/11/2025

I'm giving 1 star. I was planning to start working with them through the incubator. I sent 3 messages - by email and through the form on the site, messaged them on Instagram, made 2 calls (no answer). I wasted a week waiting. They simply ignored me. How can you trust this service if the foundation can't even reply to a message and send documents to review. Waiting for an explanation.

Andrii Melnychuk Profile Picture

Andrii Melnychuk

26/08/2025

I highly recommend Łatwy Start! Thanks to them, my two kids and I received 3-year residence cards without any stress. Special thanks to manager Kristina — she was extremely helpful and even managed to speed up the process for my children. Excellent service, very satisfied!

Zadowoleni klienci Łatwy Start z decyzjami