Accounting services in Poland
When a company loses money on penalties due to incorrectly filed declarations, it is not the fault of the specialist. It is the result of a misunderstanding of the specifics of Polish tax legislation, which changes every quarter. An accountant in Poland must not just know the reporting forms, but understand the nuances of applying each regulation to a specific business.
We manage accounting for JDG and Sp. z o.o. operating in Poland. We take on tasks where we are confident in the result — tax reporting, HR accounting, company registration, and KRS amendments. We work with a limited number of clients simultaneously because the reputation of the business stands behind every figure in the declaration.
What Accounting Services We Provide in Poland
Accountant for Sp. z o.o. — Full Support for Limited Liability Companies
Accounting for Sp. z o.o. requires understanding of corporate taxation and reporting to numerous government agencies. We manage the entire cycle: from company registration to monthly reporting and annual balance sheet.
Specifics of Sp. z o.o. accounting: the company keeps double-entry records, prepares a balance sheet and a profit and loss statement. If in the previous year the company met at least two of three conditions (assets from EUR 3.125 million, sales revenue from EUR 6.25 million, average annual employment of 50 people), its financial statements are subject to a mandatory audit — we coordinate the process with audit firms.
Who it's relevant for: businesses with a turnover from PLN 2,000,000 per year, companies with several shareholders, projects planning to attract investment or sell a stake.
- Preparation and submission of CIT-8 declarations (corporate income tax at 9% or 19%)
- Monthly VAT-7 reporting and budget settlements
- Maintenance of income and expense records or full accounting (depending on turnover)
- Preparation of annual financial reports and filing with KRS
- Dividend calculation and payments to shareholders
- Tax optimization consultations through legal schemes (IP Box, R&D relief, Estonian CIT)
- Coordination with notary on charter amendments
JDG Accounting— accounting for sole proprietors
JDG (Jednoosobowa Działalność Gospodarcza) — the simplest form of business operation in Poland, but this does not mean there are no reporting requirements. Tax authorities require strict compliance with deadlines, proper expense documentation, and correct ZUS contribution calculations.
Specifics of JDG accounting: all income and expenses go through the entrepreneur's personal account. It's important to properly document business expenses — errors are found during inspections and lead to additional assessments. We teach clients which receipts to keep and how to draw up contracts with counterparties.
Who it's relevant for: freelancers, consultants, small businesses with an annual turnover below EUR 2.5 million (the threshold for mandatory full accounting), entrepreneurs working without employees or with minimal staff.
- 1. Data controller
- The controller of your personal data is:
- ŁATWY START sp. z o.o.
- , ul. Płocka 5A lok. 6, 01-231 Warszawa, woj. mazowieckie, Polska; KRS 0000964608, NIP 1231511132, REGON 521672800.
- Contact for all matters relating to the processing of personal data:
- Calculation of ZUS contributions: obowiązkowe (obligatory) and dobrowolne (voluntary)
- 2. Categories of data processed
Personnel records management — employee onboarding and payroll
Hiring employees in Poland requires compliance with labor law, correct calculation of taxes and contributions, and timely reporting to ZUS and tax authorities. HR errors are costly — fines from the State Labour Inspectorate (PIP) start from 1,000 PLN per violation.
Specifics of working with foreigners: Ukrainian citizens are processed through a powiadomienie (work from the next day), Belarusian citizens — through the employer's oświadczenie. Citizens of other countries require a zezwolenie na pracę — the process takes 6–8 months. We coordinate all the paperwork and help avoid refusals.
Additional service: the accountant's help for employees in obtaining a residence card at a discount through our partner lawyers.
Companies with hired staff of 1+ persons, businesses hiring foreign specialists, entrepreneurs planning to expand their workforce.
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Preparation of employment contracts (umowa o pracę, umowa zlecenie, umowa o dzieło) taking into account the current requirements of the Codes of Practice
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Registration with ZUS (Zugłoszenie do ubezpieczeń) within 7 days from the start of work
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Monthly salary calculation: brutto, netto, składki ZUS, zaliczka PIT
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Preparing pay slips for employees
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Submission of ZUS DRA, ZUS RCA, ZUS RSA declarations within the established deadlines
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Preparation of annual PIT-11 and PIT-4R certificates for employees
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Registration of sick leave (zaświadczenie lekarskie), vacations, maternity leave
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Preparing documents for foreign workers: zgłoszenie do Straż Graniczna, zezwolenie na pracę
Changing Accounting Firms — Seamless Transition with Audit of Previous Accounting
Changing your accountant is a stressful process for a business. Risks: loss of archives, missed reporting deadlines, discovery of errors in previous accounting only after the contract is terminated. We developed a document transfer protocol that eliminates these problems.
Guarantee: If we identify critical errors that cannot be corrected without significant financial losses to the client, we will honestly inform you before signing the contract. We do not take on projects where we cannot guarantee results.
For whom it's relevant: Businesses dissatisfied with their current accountant, companies that have undergone tax audits with identified violations, entrepreneurs receiving unclear explanations from their current service provider.
did not result
We request a complete archive from the previous accountant: declarations for the last three years, primary documents, accounting registers, and access to the e-Deklaracje, ZUS, and PUE US systems. We monitor the transfer deadlines—by law, the accountant is required to transfer documents within 14 days.
did result in a contract
We verify the accuracy of tax returns, the correctness of tax and social security calculations, and the availability of necessary supporting documents for expenses. Typical errors we find:
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Incorrect application of VAT rates (23% instead of 8% or vice versa)
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Lack of supporting documents for expenses recorded in the database
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Errors in calculating depreciation of fixed assets
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Incorrect application of tax benefits
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Overdue but not filed corrective returns
issuing and storing accounting/tax documents, settlements, reporting.
We submit correcting declarations where necessary. We recover missing documents through requests to counterparties. We prepare a correct database for continued accounting management.
(compliance with the Controller's legal obligations).
We provide an audit report describing identified errors, actions taken, and current accounting status. The client receives a complete picture: what was corrected, what risks remain, and a plan for future actions.
3.4. Marketing (newsletter, offers, partner program)
The cost depends on the business structure, the volume of transactions, and the need for HR accounting. Accounting services in Poland for JDG are less expensive than full accounting services for Sp. z o.o., but in both cases, we provide affordable and transparent services.
| Form of activity | 1-10 textures | 11-30 textures | 31-50 textures | 51-100 textures | Over 100 textures |
|---|---|---|---|---|---|
| JDG | From 250 zł netto |
From 450 zł netto |
From 650 zł netto |
From 850 zł netto |
Individual assessment |
| SP. z O.O. | From 900 zł netto (full accounting, by number of documents). Detailed pricing | ||||
| Personnel management 50 zł netto / 1 person | |||||
The price depends on the type of activity, VAT availability, and the currency of incoming payments.
We do not work with the outsourcing model where an accountant serves hundreds of clients simultaneously. Our approach is personalized accounting management with understanding of the specifics of each business. Our accounting services include not only the submission of declarations but also consultations on tax residence, work with invoices, revenue tracking, and expense optimization.
First consultation is free. During it, we discuss your situation, determine the scope of work, and calculate the exact cost.
How we work with clients
1
An accountant is available from 9:00 to 18:00 on weekdays.
2
In urgent cases, we are available until late in the evening and on weekends.
3
We submit reports within the timeframes established by law without delays.
4
In four years of work, there have been zero delays.
5
We remind you of payment dates five days before the due date via email and instant messaging.
6
We represent clients' interests in tax audits and document requests.
7
When switching from another accounting company, we conduct an audit of the previous accounting, identify errors, and restore the correct database
Why accounting service from another company doesn't solve the problem
Let's look at three situations that bring clients to us.
1
The accountant submits tax returns on time, but does not explain the logic behind the calculations.
A business owner sees the amount due but doesn't understand how it's calculated. When an audit arrives, it turns out the expenses were recorded incorrectly—the tax office charges an additional 15-20% plus penalties for three years. For a company with a turnover of PLN 500,000 per year, that's PLN 30,000-40,000 in unscheduled payments.
2
The accountant works only with JDG, and the client needs to transform into a Sp. z o.o. due to increasing turnover.
The process is stalled due to a lack of corporate accounting expertise. The company continues to operate as JDG, losing out on taxes: with a turnover of PLN 2,000,000 per year, the PIT rate is 32% versus the CIT rate of 19% for Sp. z o.o. The difference is PLN 260,000 annually.
3
The company changes its accountant, and the new specialist requests an archive for past periods.
The previous company takes three weeks to submit the documents, and some of the files are corrupted. Restoring the database takes a month, and the client risks missing the VAT-7 filing deadline. The penalty is PLN 250, plus the VAT account will be frozen until the circumstances are clarified.
Main sectors in which we specialize
IT
E-commerce
Transportation and logistics
Offline trading
Production
Construction services
Didn't find your industry?
What's Beyond Standard Service
1
We do not maintain records for companies in highly regulated industries.
Banking, insurance, and investment funds. These areas require a separate license and specific knowledge from the International Financial Reporting Service (IFRS).
2
We do not accept projects with a small monthly turnover.
The basic reporting set is the same for everyone, but the labor costs for small turnovers aren't worth it for either us or the client. For microbusinesses, it's more efficient to use simplified accounting forms or a tax ledger of income and expenses.
3
We do not provide legal protection in legal disputes with the tax authorities.
For this you need a lawyer or radca prawny (legal adviser). We represent the client’s interests at the tax office (urząd skarbowy) at the stage of inspections and approvals, prepare justifications for the position, but do not appear in administrative courts.
How document management works in the Polish system
The Polish Tax Office operates through the electronic system e-Deklaracje. Each declaration is sent in XML format with an electronic signature. Error in the file structure - the system rejects the document, the deadline is considered missed.
We use certified software that checks declarations for compliance with the current XSD schema before submission. In 2024, Ministerstwo Finance introduced eight changes to reporting formats—our software updates automatically.
The second point is taking into account incentives. Poland has 23 tax incentives for small and medium-sized businesses, ranging from IP Box (a 5% rate on intellectual property income) to Ulga B+R (a deduction for research and development expenses). We analyze our clients' operations and apply the relevant incentives. One of our clients in the IT sector reduced their tax burden by PLN 78,000 per year through a combination of IP Box and Ulga B+R.
If the task fits within the described format, we'll discuss the project details and determine if we're a good fit. An accountant in Poland for Ukrainians, Belarusians, and all Russian-speaking entrepreneurs is a partnership where we select clients with whom we can guarantee results.
Popular questions about accounting services in Poland
How do I transfer from my current accountant to you? Do I need to pick up the documents myself?
We make the process of changing your accountant completely seamless, eliminating the need for you to go through the necessary paperwork. You sign a power of attorney with us, after which we will contact your previous firm. We will migrate your accounting database, verify the accuracy of your balances, and independently submit data updates (forms NIP-8 or CEIDG-1) to the tax office (Urząd Skarbowy). The transition takes 1-3 days and does not disrupt your business.
How and in what form should I submit invoices and receipts to you every month?
All document management is done online—no need to bring folders of papers to the office. We provide you with free access to a secure client portal (and mobile app). Simply upload PDF files or take a photo of paper receipts with your phone. Documents for the current month must be uploaded by the 5th of the following month. The original paper documents remain yours.
Do you help with issuing invoices to my clients?
Yes. As part of the accounting service you get free access to invoicing software that is directly integrated with our accounting system. You'll be able to issue invoices in a couple of clicks in Polish, English or Russian. In addition, our system and processes already work with KSeF (the National e-Invoicing System), which became mandatory in 2026 — there's no need to change software.
(correction) of data;
Your company (JDG or Sp. z o.o.) is assigned a dedicated Russian-speaking accountant who understands the specifics of your business. For prompt communication, we create a dedicated chat in your preferred messenger (e.g., Telegram) or communicate via email. According to our internal service level agreement (SLA), the response time for current inquiries during business hours is no more than two hours. You communicate with a live specialist, not a bot.
If I receive a letter from the Uzhąd Skarbowy (ZUS) in Polish, will you help me understand what it says?
This is entirely our responsibility. As your official representatives under power of attorney (UPL-1 and PEL), we receive 90% of letters from ZUS and the Office of the Registrar of Skarbowy directly electronically (via the ZUS PUE and e-Urząd). If a paper letter arrives at your physical address, simply take a photo of it and send it to our chat. We will translate the letter into Russian, explain the inspector's requirements, and prepare an official response on behalf of your company.
Feedback from our clients
Tanya Zhovna
09/02/2026
I want to sincerely thank Latwy Start and especially Olga for the excellent work and support at every step.
Olga is a true professional and at the same time a very caring, attentive person. From the very start she guided me step by step: she helped me gather the documents and explained everything in detail, and then took on all the organizational matters and completely removed the stress that usually comes with such procedures.
I'm very happy to recommend her to anyone who values professionalism, reliability and a human touch. And I will absolutely turn to her again.
Max
27/01/2026
I got my permanent residence card (karta stałego pobytu) with the help of Latwy Start, based on my Polish roots. I didn't really look into it myself. They told me which documents were needed and where to go. Got it all done, and now the card is in my hands.
Denis Litvinov
15/01/2026
Łatwy Start is a great choice for an IT specialist, everything runs like clockwork. A big plus is the full transparency about how invoicing (faktury) and payments are handled.
ALEXANDR
28/12/2025
I was applying for a permanent residence card (karta stałego pobytu), and Krystyna guided me through it. Everything was fine: a friendly attitude, all the information provided on time, and clear, detailed explanations. The whole process went smoothly and without any unnecessary stress.
Daryna Drobyshevska
03/12/2025
I want to leave a review about Latwy Start, and specifically about working with Olga. She is a true professional and a very pleasant person.
Olga helped me at every stage: from gathering the documents, where she constantly advised me and sent examples of how to fill them in so everything would be perfect, all the way to the visit to the urząd (office), where she went with me and completely took away the stress that comes with the procedure.
After I submitted the application, Olga kept me regularly updated on the status of my case and did everything she could to have it processed faster.
I'm incredibly happy with her work and will definitely turn to her again. Today I picked up my first card, valid for 3 years, and I know for sure - without Olga I wouldn't have managed!☺️
Vladimir Drobyshevsky
28/11/2025
I'd like to leave a positive review about this company's services. My curator was Olga. I got my residence card (karta pobytu) and I liked everything: I received information about all the details, Olga answered every question, even the silliest ones) Nothing was forgotten, the result - the card - is in hand, I recommend them!
Svitlana
21/11/2025
I’m really thankful to Olga for all her help. From answering the questions to receiving the residence permit. The process was smooth and there was no stress. That took only 5 months from application to obtainment.
Damien Vice
02/11/2025
I'm giving 1 star. I was planning to start working with them through the incubator. I sent 3 messages - by email and through the form on the site, messaged them on Instagram, made 2 calls (no answer). I wasted a week waiting. They simply ignored me. How can you trust this service if the foundation can't even reply to a message and send documents to review. Waiting for an explanation.
Andrii Melnychuk
26/08/2025
I highly recommend Łatwy Start! Thanks to them, my two kids and I received 3-year residence cards without any stress. Special thanks to manager Kristina — she was extremely helpful and even managed to speed up the process for my children. Excellent service, very satisfied!