Changing Accountants in Poland
For owners of Sp. z o.o., JDG, and foreign investors who are already working with an accountant — and want to change their accountant in Poland without any losses to their business.
When Patience Runs Out Faster Than the Reporting Period
The Polish reporting system — KSeF, split payment, obowiązkowy JPK — does not forgive delays. A fine under the KKS can reach up to 720 stawek dziennych, while a block on your rachunku bankowego can paralyze operations within a few hours. The price of an error is measurable. The price of procrastination is too.
The majority of clients who contact us did not plan to change their accounting firm in advance. The decision was made after a specific event: a fine from the Urzędu Skarbowego due to an error in JPK_V7, the accountant being unavailable on the day of submitting the deklaracji VAT, or discrepancies discovered during a reconciliation with ZUS. This is not a coincidence. This is the logical outcome of working with an overburdened firm that lacks quality control.
What Practice Shows
- Most entrepreneurs decide to leave their accountant in Poland not because of the price — but because of silence in response to an urgent question.
- Errors in eDeklaracje are not discovered immediately: sometimes it takes 2–3 periods, when the US begins czynności sprawdzające.
- Switching to a new provider in the middle of the roku podatkowego is technically possible and does not create gaps in accounting — provided that the transfer of files is correctly organized.
- A lack of access to the klienta system (wFirma, Symfonia, Optima) is the main reason for delays. This can be resolved within 1–2 working days.
How the Transfer of Cases and Documents Takes Place
We take care of the entire process of changing your service provider:
1
We request a full package of documents from the previous provider — faktury, wyciągi bankowe, ewidencja środków trwałych, listy płac
2
We verify the up-to-date status of the rejestrów VAT and ZUS, and restore the history of transactions if necessary
3
The client does not engage in negotiations with the previous firm. That is our job.
4
Based on the results of the handover, an acceptance certificate is drawn up, fixing the state of the ksiąg on the transfer date.
5
This is a document that resolves any questions regarding liability: what happened before us, and what happened after.
6
The transfer also includes the archive of primary documents — either paper or electronic, depending on how the previous provider maintained the records.
From Our Experience
The owner of a trading company, Sp. z o.o., decided to switch to a different accountant in November, six weeks before the company's closure. The previous company refused to hand over documents, citing an unpaid invoice. We reconstructed 10 months of accounting from bank statements and primary documents, submitted the October JPK_V7 on time, and closed the year without penalties. The transfer took 11 business days. If you need full-fledged accounting for Sp. z o.o. with a properly structured accounting system, that's a separate service with a different logic.
Three Solutions That Seem Logical — and Why They Do Not Work
1
Mistake 1. "I will wait until the end of the year"
Postponing for 3–6 months means 3–6 months of errors in accounting that will eventually have to be corrected. Each unclosed period is a potential korekta deklaracji and causes unnecessary expenses. Terminating the contract with your current firm is not tied to reporting deadlines.
2
Mistake 2. "I will hand over the documents myself"
Without the ewidencji VAT, kartotek środków trwałych, and akt osobowych, the new accountant starts working blindly. Requesting documentation on your own without understanding its required components is a standard path toward an incomplete transfer and gaps in the archive.
3
Mistake 3. "The main thing is to find someone fast"
Choosing a firm based on their response speed without verifying their experience with your specific type of business activity leads to a repetition of the exact same situation in 6–12 months. Changing the accountant for a company should solve the problem, not just delay it.
When Our Outsourcing Format Is Not a Good Fit
We work with a limited number of clients simultaneously — this is a conscious choice. Accounting outsourcing implies a structured interaction: documents are submitted on time, questions are answered, and the contract defines the scope and format of the work. If a company is not ready for this format — it is better to say so at the very start rather than promising the impossible.
For entrepreneurs using JDG accounting services in Poland, the transfer process is simpler: fewer registers, no obligation of full bookkeeping. The standard transition takes 3–7 business days.
Another Example
An foreign investor with a Polish Sp. z o.o. discovered that their company had not been connected to KSeF within the required deadline. We conducted an audit of the accounting status, connected KSeF, identified 4 unregistered faktury kosztowe from the previous quarter, and submitted a JPK correction (korektę JPK) without financial penalties — before the start of a tax audit (kontrola skarbowa). In parallel, we organized a change of accounting firm for HR and payroll (kadry i płace) — for those looking for a dedicated specialist in this area, this is a standalone payroll and HR accounting service.
Main sectors in which we specialize
IT
E-commerce
Transportation and logistics
Offline trading
Production
Construction services
Didn't find your industry?
If You Are Reading This Page — Most Likely, Something Has Already Gone Wrong
Please tell us: your company type, what exactly is unsatisfactory about your current service, and whether there are any urgent deadlines. Based on this information, we will tell you if we can help and within what timeframe. If you want to change your accounting firm and at the same time not lose a single day of bookkeeping, this is exactly what we specialize in. No generic template answers.
Feedback from our clients
Tanya Zhovna
09/02/2026
Хочу искренне поблагодарить Latwy Start и отдельно Ольгу за отличную работу и поддержку на каждом этапе.
Ольга настоящий профессионал и при этом очень чуткий, внимательный человек. С самого начала она сопровождала меня шаг за шагом: помогала со сбором документов и подробно консультировала, а затем взяла на себя все организационные моменты и полностью сняла стресс, который обычно сопровождает такие процедуры.
С огромным удовольствием рекомендую её всем, кто ценит профессионализм, надёжность и человеческое отношение. И, без сомнений, обращусь к ней снова
Max
27/01/2026
Получил карту Сталэго Побыта при помощи Latwy Start по корням. Сам в это полностью не вникал. Сказали какие документы нужны и куда нужно прийти. Все сделал теперь карта на руках.
Denis Litvinov
15/01/2026
Łatwy Start – отличный выбор для IT специалиста, всё работает как часы. Плюсом есть полная прозрачность о том, как и что происходит со стороны выставления фактур и оплат.
ALEXANDR
28/12/2025
Оформлял карту сталего побыта, меня сопровождала Кристина. Все было хорошо: отношение было доброжелательное, вся информация предоставлялась вовремя, а пояснения были понятными и подробными. Процесс прошёл спокойно и без лишних переживаний.
Дарина Дробышевская
03/12/2025
Хочу оставить отзыв о работе Latwy Start, а именно о сотрудничестве с Ольгой. Она — профессионал с большой буквы и очень приятный человек.
Ольга помогала мне на каждом этапе: от сбора документов, где она постоянно консультировала меня и предоставляла примеры заполнения, чтобы всё было идеально, до самого посещения ужонда, где она сопровождала меня и полностью сняла стресс, связанный с процедурой.
После подачи Ольга регулярно информировала меня о статусе моего дела и делала всё возможное, чтобы его рассмотрели быстрее.
Я безмерно довольна её работой и обязательно обращусь к ней снова. Сегодня я забрала свою первую карту на 3 года, и точно знаю — без Ольги я бы не справилась!☺️
Vladimir Drobyshevsky
28/11/2025
Хотел бы оставить положительный отзыв о услугах данного агенства. Мои куратором была Ольга. Получил карту побыта, все понравилось: о всех нюансах получал информацию, на все вопросы Ольга отвечала, даже на самые глупые) Ничего не забыли, результат в виде карты получен, рекомендую!
Svitlana
21/11/2025
I’m really thankful to Olga for all her help. From answering the questions to receiving the residence permit. The process was smooth and there was no stress. That took only 5 months from application to obtainment.
Damien Vice
02/11/2025
Ставлю 1 звезду. Планировал начать сотрудничество через икнубатор. Отправил 3 письма, через мейл и форму на сайте, написал в инсте, сделал 2 звонка (без ответа). Потратил неделю на ожидание. Меня просто проигнорировали. Как можно доверять этому сервису, если фонд не в состоянии ответить на письмо и прислать документы для ознакомления. Жду объяснения
Andrii Melnychuk
26/08/2025
I highly recommend Łatwy Start! Thanks to them, my two kids and I received 3-year residence cards without any stress. Special thanks to manager Kristina — she was extremely helpful and even managed to speed up the process for my children. Excellent service, very satisfied!
