Changing Accountants in Poland

For owners of Sp. z o.o., JDG, and foreign investors who are already working with an accountant — and want to change their accountant in Poland without any losses to their business.

When Patience Runs Out Faster Than the Reporting Period

The Polish reporting system — KSeF, split payment, obowiązkowy JPK — does not forgive delays. A fine under the KKS can reach up to 720 stawek dziennych, while a block on your rachunku bankowego can paralyze operations within a few hours. The price of an error is measurable. The price of procrastination is too.

The majority of clients who contact us did not plan to change their accounting firm in advance. The decision was made after a specific event: a fine from the Urzędu Skarbowego due to an error in JPK_V7, the accountant being unavailable on the day of submitting the deklaracji VAT, or discrepancies discovered during a reconciliation with ZUS. This is not a coincidence. This is the logical outcome of working with an overburdened firm that lacks quality control.

What Practice Shows

  • Most entrepreneurs decide to leave their accountant in Poland not because of the price — but because of silence in response to an urgent question.
  • Errors in eDeklaracje are not discovered immediately: sometimes it takes 2–3 periods, when the US begins czynności sprawdzające.
  • Switching to a new provider in the middle of the roku podatkowego is technically possible and does not create gaps in accounting — provided that the transfer of files is correctly organized.
  • A lack of access to the klienta system (wFirma, Symfonia, Optima) is the main reason for delays. This can be resolved within 1–2 working days.

Get advice

How the Transfer of Cases and Documents Takes Place

We take care of the entire process of changing your service provider:

1

We request a full package of documents from the previous provider — faktury, wyciągi bankowe, ewidencja środków trwałych, listy płac

2

We verify the up-to-date status of the rejestrów VAT and ZUS, and restore the history of transactions if necessary

3

The client does not engage in negotiations with the previous firm. That is our job.

4

Based on the results of the handover, an acceptance certificate is drawn up, fixing the state of the ksiąg on the transfer date.

5

This is a document that resolves any questions regarding liability: what happened before us, and what happened after.

6

The transfer also includes the archive of primary documents — either paper or electronic, depending on how the previous provider maintained the records.

From Our Experience

The owner of a trading company, Sp. z o.o., decided to switch to a different accountant in November, six weeks before the company's closure. The previous company refused to hand over documents, citing an unpaid invoice. We reconstructed 10 months of accounting from bank statements and primary documents, submitted the October JPK_V7 on time, and closed the year without penalties. The transfer took 11 business days. If you need full-fledged accounting for Sp. z o.o. with a properly structured accounting system, that's a separate service with a different logic.

Three Solutions That Seem Logical — and Why They Do Not Work

1

Mistake 1. "I will wait until the end of the year"

Postponing for 3–6 months means 3–6 months of errors in accounting that will eventually have to be corrected. Each unclosed period is a potential korekta deklaracji and causes unnecessary expenses. Terminating the contract with your current firm is not tied to reporting deadlines.

2

Mistake 2. "I will hand over the documents myself"

Without the ewidencji VAT, kartotek środków trwałych, and akt osobowych, the new accountant starts working blindly. Requesting documentation on your own without understanding its required components is a standard path toward an incomplete transfer and gaps in the archive.

3

Mistake 3. "The main thing is to find someone fast"

Choosing a firm based on their response speed without verifying their experience with your specific type of business activity leads to a repetition of the exact same situation in 6–12 months. Changing the accountant for a company should solve the problem, not just delay it.

When Our Outsourcing Format Is Not a Good Fit

We work with a limited number of clients simultaneously — this is a conscious choice. Accounting outsourcing implies a structured interaction: documents are submitted on time, questions are answered, and the contract defines the scope and format of the work. If a company is not ready for this format — it is better to say so at the very start rather than promising the impossible.

For entrepreneurs using JDG accounting services in Poland, the transfer process is simpler: fewer registers, no obligation of full bookkeeping. The standard transition takes 3–7 business days.

Another Example

An foreign investor with a Polish Sp. z o.o. discovered that their company had not been connected to KSeF within the required deadline. We conducted an audit of the accounting status, connected KSeF, identified 4 unregistered faktury kosztowe from the previous quarter, and submitted a JPK correction (korektę JPK) without financial penalties — before the start of a tax audit (kontrola skarbowa). In parallel, we organized a change of accounting firm for HR and payroll (kadry i płace) — for those looking for a dedicated specialist in this area, this is a standalone payroll and HR accounting service.

Main sectors in which we specialize

IT

E-commerce

Transportation and logistics

Offline trading

Production

Construction services

Didn't find your industry?

If You Are Reading This Page — Most Likely, Something Has Already Gone Wrong

Please tell us: your company type, what exactly is unsatisfactory about your current service, and whether there are any urgent deadlines. Based on this information, we will tell you if we can help and within what timeframe. If you want to change your accounting firm and at the same time not lose a single day of bookkeeping, this is exactly what we specialize in. No generic template answers.

Feedback from our clients

Tanya Zhovna Profile Picture

Tanya Zhovna

09/02/2026

I want to sincerely thank Latwy Start and especially Olga for the excellent work and support at every step.

Olga is a true professional and at the same time a very caring, attentive person. From the very start she guided me step by step: she helped me gather the documents and explained everything in detail, and then took on all the organizational matters and completely removed the stress that usually comes with such procedures.

I'm very happy to recommend her to anyone who values professionalism, reliability and a human touch. And I will absolutely turn to her again.

Max Profile Picture

Max

27/01/2026

I got my permanent residence card (karta stałego pobytu) with the help of Latwy Start, based on my Polish roots. I didn't really look into it myself. They told me which documents were needed and where to go. Got it all done, and now the card is in my hands.

Denis Litvinov Profile Picture

Denis Litvinov

15/01/2026

Łatwy Start is a great choice for an IT specialist, everything runs like clockwork. A big plus is the full transparency about how invoicing (faktury) and payments are handled.

ALEXANDR Profile Picture

ALEXANDR

28/12/2025

I was applying for a permanent residence card (karta stałego pobytu), and Krystyna guided me through it. Everything was fine: a friendly attitude, all the information provided on time, and clear, detailed explanations. The whole process went smoothly and without any unnecessary stress.

Дарина Дробышевская Profile Picture

Daryna Drobyshevska

03/12/2025

I want to leave a review about Latwy Start, and specifically about working with Olga. She is a true professional and a very pleasant person.

Olga helped me at every stage: from gathering the documents, where she constantly advised me and sent examples of how to fill them in so everything would be perfect, all the way to the visit to the urząd (office), where she went with me and completely took away the stress that comes with the procedure.

After I submitted the application, Olga kept me regularly updated on the status of my case and did everything she could to have it processed faster.

I'm incredibly happy with her work and will definitely turn to her again. Today I picked up my first card, valid for 3 years, and I know for sure - without Olga I wouldn't have managed!☺️

Vladimir Drobyshevsky Profile Picture

Vladimir Drobyshevsky

28/11/2025

I'd like to leave a positive review about this company's services. My curator was Olga. I got my residence card (karta pobytu) and I liked everything: I received information about all the details, Olga answered every question, even the silliest ones) Nothing was forgotten, the result - the card - is in hand, I recommend them!

Svitlana Profile Picture

Svitlana

21/11/2025

I’m really thankful to Olga for all her help. From answering the questions to receiving the residence permit. The process was smooth and there was no stress. That took only 5 months from application to obtainment.

Damien Vice Profile Picture

Damien Vice

02/11/2025

I'm giving 1 star. I was planning to start working with them through the incubator. I sent 3 messages - by email and through the form on the site, messaged them on Instagram, made 2 calls (no answer). I wasted a week waiting. They simply ignored me. How can you trust this service if the foundation can't even reply to a message and send documents to review. Waiting for an explanation.

Andrii Melnychuk Profile Picture

Andrii Melnychuk

26/08/2025

I highly recommend Łatwy Start! Thanks to them, my two kids and I received 3-year residence cards without any stress. Special thanks to manager Kristina — she was extremely helpful and even managed to speed up the process for my children. Excellent service, very satisfied!

Zadowoleni klienci Łatwy Start z decyzjami