Online accounting in Poland: pros and cons

Online accounting in Poland is rapidly gaining popularity among entrepreneurs, especially in the context of modern digitalization. More and more companies are opting for remote solutions instead of traditional accounting services. This is due to a variety of reasons, including time savings, ease of use, and the ability to automate various processes. In this article, we'll take a detailed look at the pros and cons of online accounting to help entrepreneurs understand how this format is right for their business.

If you need a qualified accountant, we are ready to offer our services.

Depending on your business needs, you can choose one of the following options:

  • Fully automated servicesFor example, platforms like InFakt, iFirma, and wFirma offer solutions that automate all processes—from tax calculations to filing tax returns.
  • Hybrid solutions. These online platforms offer consultations and support from a live accountant, giving entrepreneurs additional confidence.
  • Individual accountants working remotelySome entrepreneurs prefer to work with specific specialists who provide online accounting services on a case-by-case basis.

Advantages of online accounting:

Time saving and convenience

One of the main advantages of online accounting is the ability to access data 24/7 from any device. Using mobile apps, entrepreneurs can check their financial status at any time and submit tax returns via e-Deklaracje or JPK VAT.

Automating the process significantly reduces the time it takes to create and send invoices. Everything happens automatically, reducing the workload on company employees and eliminating human error.

Cost is lower than a traditional accountant

Unlike traditional accounting services, which may include additional office and consulting fees, online accountants offer more affordable rates. The average cost of remote accounting services in Poland is significantly lower than that of local specialists, thanks to the elimination of office space and other expenses.

For example, services like iFirma and InFakt offer fixed-fee service packages, allowing entrepreneurs to plan their accounting expenses in advance. Additional savings come from automated calculations of taxes and social security contributions, eliminating the need for regular legal consultations.

Minimizing human factors and errors

Online accounting eliminates many human errors. The system automatically calculates taxes and contributions, verifies the accuracy of documents, and reminds you of tax payment deadlines. This is especially important for small and medium-sized businesses, where errors can lead to fines or additional costs for correction.

Integration with other systems

Modern online accounting services allow you to integrate your system with bank accounts and other platforms for easier business management. For example, you can sync with bank statements and integrate with CRM systems or sales platforms such as Allegro, Amazon, or Shopify. This minimizes manual data entry and speeds up reporting processes.

Disadvantages of online accounting:

Limited options for complex cases

Not all online services support non-standard tax schemes, such as international trade or VAT OSS. In such cases, when a business operates in multiple countries or uses complex tax schemes, consultation with a traditional accountant may be necessary.

Additionally, some services may have difficulty adjusting old tax returns, which adds further complexity.

Lack of a personalized approach

While automation is a huge advantage, it doesn't always take into account all the nuances of a business. For example, an automated system may not offer customized solutions for unique business situations. Also, some services may only offer standard templates and not provide personalized consultations on complex issues.

Additionally, customer support can be slow or inconvenient with some services. Answering specific questions can take longer than with a traditional accountant.

Possible technical failures

Like any other online service, online accounting can experience technical failures, such as server failures or account access loss. Cyberattacks can pose a serious risk to business data security. It's important to choose services that offer reliable data protection and clear incident response measures.

Limited liability of the service

Unlike a traditional accountant, who may accept liability for calculation errors, an online accountant is not liable to tax authorities. This means that if the system makes a calculation or document submission error, the entrepreneur will be held accountable to the tax authorities.

How to choose the best online accounting service?

When choosing an online accounting service, it is important to pay attention to several factors:

  • Availability of features and integrations. Make sure the service supports all the tools you need, including integration with banks and other services.
  • Customer support. Quality customer support is a key factor when choosing a service. Read reviews from other users to understand how fast and effective the support is.
  • Availability of certified accountants. Some services offer the opportunity to work with professional accountants, which increases trust in the system.
  • User reviews. Check the service's rating on independent platforms.

Compare popular services like iFirma, InFakt, Taxeon, and Useme to choose the one that best suits your business.

If you need a qualified accountant, we are ready to offer our services.

Conclusion

Online accounting is an excellent choice for small and medium-sized businesses that prioritize accessibility, time savings, and affordability. However, for more complex cases requiring a personalized approach or working with non-standard tax structures, it's better to turn to a traditional accountant. It's important to choose a service that meets your requirements, provides a high level of data security, and provides quality support.

Feedback from our clients

Damien Vice Profile Picture

Damien Vice

02/11/2025

Ставлю 1 звезду. Планировал начать сотрудничество через икнубатор. Отправил 3 письма, через мейл и форму на сайте, написал в инсте, сделал 2 звонка (без ответа). Потратил неделю на ожидание. Меня просто проигнорировали. Как можно доверять этому сервису, если фонд не в состоянии ответить на письмо и прислать документы для ознакомления. Жду объяснения

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Andrii Melnychuk

26/08/2025

I highly recommend Łatwy Start! Thanks to them, my two kids and I received 3-year residence cards without any stress. Special thanks to manager Kristina — she was extremely helpful and even managed to speed up the process for my children. Excellent service, very satisfied!

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Anton Mezhuiev

26/08/2025

Чудова робота, все відбулося швидко і дуже професійно, з чіткими інструкціями і нотатками про ті документи, що вимагалося надати з моєї сторони — і як саме їх правильно заповнювати. Запис на подачу і видача самої карти зайняла набагато меньше часу, ніж спочатку очікувалося (перше звернення у січні, подача документів і відбитків в березні — а в серпні вже отримав пластік).

Брав пакет з повним супроводом — ні разу не пожалкував, всім рекомендую — і дуже дякую всій компанії і зокрема менеджеру Кристині!

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Anastasiya Balotnikava

26/08/2025

Недавно получила вторую карту с Łatwy Start, как и в первый раз – все было отлично, положительная децизия по итогу.

Благодарю менеджера Кристину за работу и своевременное напоминание про все нужные шаги, довольна совместной работой ✨

Inna Profile Picture

Inna

03/08/2025

3 раза членами семьи сотрудничали с компанией по получению карт побыта в разное время и работали с разными специалистами. До этого были попытки с другими компаниями , но именно высочайший уровень профессионализма Latwy Start сделал нас постоянными клиентами. Каждый раз самое благоприятное впечатление за высокий уровень профессиональной работы и моральную поддержку. Особая отдельная благодарность Ольге! Ольга очень помогла, всегда на связи по любым вопросам, отличные профессиональные советы на каждом этапе, начиная с первого общения еще до заключения договора и до успешного получения карты. Как ангел-хранитель «провела за ручку» через все сложные перепитиии, поддержала словом и делом. Огромная Благодарность Ольге и всей компании! Процветания вам и хоррших клиентов!

Oleksandr Drobyshev Profile Picture

Oleksandr Drobyshev

15/07/2025

Все супер

Yevgeniy Postebailo Profile Picture

Yevgeniy Postebailo

14/07/2025

Всё понравилось, везде сопроводили, всё обьяснили.
Была пара непонятных вещей, но не стесняйтесь спрашивать — всегда отвечают и консультируют.
Рекомендую обращаться.

Aliaksei Seniukovich Profile Picture

Aliaksei Seniukovich

11/07/2025

Хочу выразить огромную благодарность Кристине из Łatwy Start за профессиональную помощь в получении вида на жительство в Польше. Благодаря её опыту, внимательности и доброжелательному отношению весь процесс прошёл легко и без лишнего стресса. Кристина всегда была на связи, подробно отвечала на все вопросы и помогала на каждом этапе оформления документов. Искренне рекомендую её услуги всем, кто ищет надёжную поддержку в решении миграционных вопросов в Польше!

Gennady Bakunovich Profile Picture

Gennady Bakunovich

11/07/2025

I had a really positive experience with Łatwy Start. Manager Kristina was supportive and always ready to help with any questions. I got my temporary residence permit without any issues and with minimal effort on my part. I really appreciate their work and highly recommend them 🙌

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