Employment contracts in Poland: types and differences

This issue is especially important for foreigners coming to Poland to work or starting their own business. Choosing the wrong contract can result in unnecessary taxes and deductions, limit the employee's rights and responsibilities, and deprive them of vacation and compensation rights.

We'll help you choose the right type of contract and hire employees without unnecessary risks.

An employment contract in Poland is more than just a formality. It determines taxes, social benefits, vacation, sick pay, and even take-home pay. There are several types of employment contracts in Poland, each suitable for different situations: permanent employment, part-time work, freelancing, or working as a sole proprietor.

According to the Main Statistical Office of Poland (GUS), almost 85% workers work under a classic umowa o pracę contract, and about 15% – under civil-law agreements (umowa zlecenie, umowa o dzieło) or as self-employed (B2B).

Why is it important to understand the types of employment contracts?

The contract form determines everything: the minimum wage, whether paid leave is provided, whether there is a right to compensation for overtime, etc.

For example, if an employee performs regular duties but signs a contract of employment, the tax authorities may consider this to be evasion of social security contributions. This may result in additional assessments, fines, and problems with tax security.

The rules for concluding and terminating contracts are regulated by the Polish Labor Code (Kodeks pracy). It clearly outlines all the legal aspects of contracts, especially for labor agreements.

Main types of employment contracts in Poland

Umowa o pracę (employment contract under the Labor Code)

This is the most secure type of contract. It provides all the key rights and responsibilities of the employee:

  • Paid leave – from 20 to 26 working days per year.
  • Sick leave payments – after 30 days of insurance coverage.
  • Overtime pay - overtime compensation at least +50% or time off.
  • Full social package: pension, insurance, ZUS.
  • The right to advanced training, maternity leave, etc.

Probationary period (umowa na okres próbny) — up to 3 months, with the possibility of extension.

Example: a salary of 6,000 zlotys gross gives about 4,300 zlotys in hand after taxes and deductions.

Umowa zlecenie (authorization agreement)

Used for part-time work, freelancing, and occasional assignments. This is a civil law contract.

  • There is no guaranteed vacation or sick leave.
  • Contributions to ZUS are mandatory if this is the only source of income.
  • Flexible schedule, but also fewer rights.

Around 13% workers in Poland work under umowa zlecenie, especially in the service and retail sectors.

Umowa o dzieło (contract for the result)

It is concluded for the execution of a specific task (for example, a website, logo, text).

  • No social contributions (in most cases).
  • Tax - 17% (default).
  • There is no vacation, sick leave, or right to advanced training.

Examples: artists, programmers, authors, copywriters.

B2B contract (work as an individual entrepreneur - działalność gospodarcza)

The employee registers the business and provides services as a firm.

  • Often used in IT, marketing, design.
  • More take-home pay: you can choose a tax rate (linear, simplified).
  • There is no sick leave, vacation, or guarantee of dismissal.
  • You must pay social security and taxes yourself.

There are more than 2.6 million registered individual entrepreneurs in Poland.

Comparison table: taxes, vacation, guarantees

Contract type Social contributions Vacation Sick leave Dismissal Tax
Umowa o pracę Yes 20–26 days Yes In law ~17%
Umowa zlecenie Sometimes No Depends By agreement ~12–17%
Umowa o dzieło No No No As a result 17%
B2B You pay yourself No No Contract from 8.5%

With the same gross salary of 10,000 zlotys:

  • According to umowa o pracę, ~7100 zlotys remain.
  • B2B (with linear tax and ZUS ryczałt) — ~8200–8600 PLN.

How to choose the appropriate type of contract?

For employees:

  • Want social guarantees? Choose an employment contract (umowa o pracę).
  • Are you willing to take risks, but flexibility is important? Umowa zlecenie or B2B might be the answer.

For employers:

  • Need a stable employee? It's best to sign a permanent employment contract.
  • For short-term projects, civil law contracts or B2B are more profitable.

Example: An IT specialist earns 14,000 zlotys gross. In a B2B business, they can earn more net, but they lose vacation and sick leave entitlements.

Mistakes and risks when concluding a contract

Common mistakes:

  • We entered into a contract of employment, although the work is permanent – the tax office may reclassify the contract.
  • There is no written form - the contract has no legal force.
  • There is no clause regarding termination of the contract, which may lead to disputes during dismissal.

Example: a court in Katowice ordered an employer to pay holiday compensation because umowa zlecenie effectively duplicated the obligations under umowa o pracę.

Which contract should you choose? A quick summary

If you want stability, vacation, and the right to compensation, formalize an employment contract in Poland using the umowa o pracę form. If flexibility is important, consider a civil law or B2B contract.

Before signing, I recommend consulting with a lawyer or accountant. Legal details of contracts can significantly impact your income, rights, and obligations.

We'll help you choose the right type of contract and hire employees without unnecessary risks.

FAQ: Frequently Asked Questions

Is it possible to switch from umowa zlecenie to umowa o pracę?

Yes. If the job is permanent, the employer is obligated to offer an employment contract.

What documents does a foreigner need to sign a contract?

Passport, PESEL (or visa/residence card), work permit (if required), bank account number.

Do I have to pay ZUS po umowa o dzieło?

Generally, no. But there are exceptions if the contract is with the primary employer.

When is an employer obliged to offer umowa o pracę?

If an employee performs tasks under supervision and at a specified time, this is a sign of an employment contract and cannot be replaced by a civil law contract.

Feedback from our clients

Damien Vice Profile Picture

Damien Vice

02/11/2025

Ставлю 1 звезду. Планировал начать сотрудничество через икнубатор. Отправил 3 письма, через мейл и форму на сайте, написал в инсте, сделал 2 звонка (без ответа). Потратил неделю на ожидание. Меня просто проигнорировали. Как можно доверять этому сервису, если фонд не в состоянии ответить на письмо и прислать документы для ознакомления. Жду объяснения

Andrii Melnychuk Profile Picture

Andrii Melnychuk

26/08/2025

I highly recommend Łatwy Start! Thanks to them, my two kids and I received 3-year residence cards without any stress. Special thanks to manager Kristina — she was extremely helpful and even managed to speed up the process for my children. Excellent service, very satisfied!

Anton Mezhuiev Profile Picture

Anton Mezhuiev

26/08/2025

Чудова робота, все відбулося швидко і дуже професійно, з чіткими інструкціями і нотатками про ті документи, що вимагалося надати з моєї сторони — і як саме їх правильно заповнювати. Запис на подачу і видача самої карти зайняла набагато меньше часу, ніж спочатку очікувалося (перше звернення у січні, подача документів і відбитків в березні — а в серпні вже отримав пластік).

Брав пакет з повним супроводом — ні разу не пожалкував, всім рекомендую — і дуже дякую всій компанії і зокрема менеджеру Кристині!

Anastasiya Balotnikava Profile Picture

Anastasiya Balotnikava

26/08/2025

Недавно получила вторую карту с Łatwy Start, как и в первый раз – все было отлично, положительная децизия по итогу.

Благодарю менеджера Кристину за работу и своевременное напоминание про все нужные шаги, довольна совместной работой ✨

Inna Profile Picture

Inna

03/08/2025

3 раза членами семьи сотрудничали с компанией по получению карт побыта в разное время и работали с разными специалистами. До этого были попытки с другими компаниями , но именно высочайший уровень профессионализма Latwy Start сделал нас постоянными клиентами. Каждый раз самое благоприятное впечатление за высокий уровень профессиональной работы и моральную поддержку. Особая отдельная благодарность Ольге! Ольга очень помогла, всегда на связи по любым вопросам, отличные профессиональные советы на каждом этапе, начиная с первого общения еще до заключения договора и до успешного получения карты. Как ангел-хранитель «провела за ручку» через все сложные перепитиии, поддержала словом и делом. Огромная Благодарность Ольге и всей компании! Процветания вам и хоррших клиентов!

Oleksandr Drobyshev Profile Picture

Oleksandr Drobyshev

15/07/2025

Все супер

Yevgeniy Postebailo Profile Picture

Yevgeniy Postebailo

14/07/2025

Всё понравилось, везде сопроводили, всё обьяснили.
Была пара непонятных вещей, но не стесняйтесь спрашивать — всегда отвечают и консультируют.
Рекомендую обращаться.

Aliaksei Seniukovich Profile Picture

Aliaksei Seniukovich

11/07/2025

Хочу выразить огромную благодарность Кристине из Łatwy Start за профессиональную помощь в получении вида на жительство в Польше. Благодаря её опыту, внимательности и доброжелательному отношению весь процесс прошёл легко и без лишнего стресса. Кристина всегда была на связи, подробно отвечала на все вопросы и помогала на каждом этапе оформления документов. Искренне рекомендую её услуги всем, кто ищет надёжную поддержку в решении миграционных вопросов в Польше!

Gennady Bakunovich Profile Picture

Gennady Bakunovich

11/07/2025

I had a really positive experience with Łatwy Start. Manager Kristina was supportive and always ready to help with any questions. I got my temporary residence permit without any issues and with minimal effort on my part. I really appreciate their work and highly recommend them 🙌

Comments

guest
0 Comments
Oldest
Newest
Inline Feedbacks
View all comments