What licenses are required to run a business in Poland?

This article will help you understand what business licenses are required for different types of activities, how to obtain them, and what mistakes to avoid.

We'll help you open a company in Poland the right way.

Business licenses and permits in Poland play a key role in the success of entrepreneurs. They not only ensure legality but also help ensure compliance with local laws, avoiding fines and legal complications. However, the licensing and permitting process can be complex if you don't understand all the nuances.

General requirements for starting a business in Poland

Before applying for business licenses, it's important to register your company. In Poland, the process begins with choosing the legal form of business: sole proprietorship, limited liability company, or joint-stock company.

The main steps include:

  • Registering a company in the Central Business Register (CEIDG) for small businesses or in the National Court Register (KRS) for larger companies.
  • Obtaining a Tax Identification Number (NIP), which is necessary for paying taxes.
  • Registration with the Social Insurance Fund (ZUS) to record employees and fulfill social obligations.

These stages form the basis for further obtaining specialized permits and licenses in Poland.

What types of businesses require licenses and permits?

Not all activities require mandatory licensing, but for some industries it is strictly regulated.

Licensed activities

Certain types of activities require mandatory business licenses:

  • Alcoholic beverages and tobacco products. The sale of such goods requires strict compliance with regulations and certification.
  • Transporting passengers and cargo. This activity requires licenses from the Transport Authority (Urzędu Transportu Drogowego).
  • Banking and insurance activities. These types of businesses are regulated by the Financial Supervision Authority (Komisja Nadzoru Finansowego).
  • Energy and telecommunications. Companies in this sector are required to obtain a permit from the Energy Regulatory Authority (URE).

Activities requiring permits

Some industries require separate permits instead of licenses:

  • Retail trade of specific goods. For example, pharmaceuticals.
  • Medical institutions and pharmaceuticals. Strict equipment certification and medical practice licensing are essential here.
  • Waste management and environmental services. These activities require compliance with environmental standards and prior approval from local authorities.

The process of obtaining licenses and permits

The process of obtaining licenses in Poland consists of several stages:

  • Document collection. This includes statutory documents, applications, company information, and sometimes a business plan.
  • Filing an application. It is submitted to the appropriate government agency, such as the Department of Transportation or the tax office.
  • Compliance verification. Authorities assess whether a company's activities comply with regulations and requirements.
  • Obtaining a license or permit. The timeframe depends on the type of activity and the complexity of the inspection.

It is important to remember that control and supervision of compliance with the rules continues even after the license has been obtained.

Common mistakes when obtaining licenses

Many entrepreneurs face problems at the licensing stage due to errors:

  • Incomplete set of documents. Even one missing document can delay the process for months.
  • Failure to meet the required standards. For example, the premises may not meet retail or manufacturing standards.
  • Failure to renew licenses. Licenses and permits sometimes require renewal, and missing deadlines can result in fines.

How to Choose the Right Licensing Strategy

To successfully license, it is important to develop a strategy:

  • Conduct an analysis of your business type. This will help you understand what licenses are required.
  • Consult with lawyers and accountants. Financial advice will help you properly plan licensing expenses.
  • Consider the legal framework. Polish legislation may vary depending on the region or specific business.

We'll help you open a company in Poland the right way.

Alternatives: What to do if a license is not required

Not all activities require mandatory licensing. For example, consulting, artisan, or freelance services can be provided without additional permits. However, such companies must still comply with legal requirements and maintain accurate accounting records.

Conclusion

Business licenses and permits in Poland are an important step for all entrepreneurs. They help establish legal operations, comply with regulations, and avoid fines.

If you want to minimize tax risks and successfully complete all licensing stages, it's important to thoroughly study the legislation and consult with specialists. Regularly check government agencies and portals for legal updates.

Start the process of obtaining licenses in Poland today to ensure the success and stability of your business!

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Damien Vice

02/11/2025

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Andrii Melnychuk

26/08/2025

I highly recommend Łatwy Start! Thanks to them, my two kids and I received 3-year residence cards without any stress. Special thanks to manager Kristina — she was extremely helpful and even managed to speed up the process for my children. Excellent service, very satisfied!

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Anton Mezhuiev

26/08/2025

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Anastasiya Balotnikava

26/08/2025

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Inna

03/08/2025

3 раза членами семьи сотрудничали с компанией по получению карт побыта в разное время и работали с разными специалистами. До этого были попытки с другими компаниями , но именно высочайший уровень профессионализма Latwy Start сделал нас постоянными клиентами. Каждый раз самое благоприятное впечатление за высокий уровень профессиональной работы и моральную поддержку. Особая отдельная благодарность Ольге! Ольга очень помогла, всегда на связи по любым вопросам, отличные профессиональные советы на каждом этапе, начиная с первого общения еще до заключения договора и до успешного получения карты. Как ангел-хранитель «провела за ручку» через все сложные перепитиии, поддержала словом и делом. Огромная Благодарность Ольге и всей компании! Процветания вам и хоррших клиентов!

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Oleksandr Drobyshev

15/07/2025

Все супер

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Yevgeniy Postebailo

14/07/2025

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Была пара непонятных вещей, но не стесняйтесь спрашивать — всегда отвечают и консультируют.
Рекомендую обращаться.

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Aliaksei Seniukovich

11/07/2025

Хочу выразить огромную благодарность Кристине из Łatwy Start за профессиональную помощь в получении вида на жительство в Польше. Благодаря её опыту, внимательности и доброжелательному отношению весь процесс прошёл легко и без лишнего стресса. Кристина всегда была на связи, подробно отвечала на все вопросы и помогала на каждом этапе оформления документов. Искренне рекомендую её услуги всем, кто ищет надёжную поддержку в решении миграционных вопросов в Польше!

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Gennady Bakunovich

11/07/2025

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